The required documents

To complete the transfer of a property, the seller is to provide to the notary, firstly the documents certifying his property rights, and secondly the documents proving the absence of any debts to various authorities, which are defined accordingly (depending on the type of the property, its location, etc.). Listed below are all required documents, related to all types of properties.


 

property tranfer substantial documents

 

1. The deed: the notarial act proving the seller's property rights. Normally the seller keeps an official copy of this deed provided when he acquired the property. Exceptionally, the deed may be not a notarial act, but a court decision, an act before the secretary of the district court, an act of implementation of the city plan, an act of expropriation etc. Furthermore, in certain cases the property rights are transferred orally therefore no written title of ownership exists.

2. Τhe deed registration certificate: the certificate granted by the competent land registry office to the property owner the after the registration of his deed. In case of loss, there is no cause for concern, since it can be reissued at the owner's request.

3. A copy of the cadastral sheet: It applies to properties situated in regions under cadastral survey. A cadastral sheet is issued for each property, where the Hellenic Cadastre Code Number (KAEK) of the property, the owners and the acts registered are listed and reflects the property's legal status.It is issued at any interesting party's request by the electronic archive of the Hellenic Cadastre at the local cadastral office of the location of the property.

4. Cadastral Diagram Extract: It reflects in an uncontested way the borderlines and the surface of every property located in regions under cadastral survey, based on the specific coordinates of the National Geodetic Reference System (EGSA 87).

5. Topographical plan: Recent topographical plan including the engineer’s declarations according to the laws 651/1977 and 1337/1983, based on the state coordinates system E.G.S.A.'87.

6. Building permit: A certified copy from the archive kept at the competent urban authority office of the issued building permit referring to the selling property.

7. Building permit drawings: Certificate provided by the Municipality that the property is settled. This document verifies that municipal real estate taxes - that are being collected through DEI bill (Public Power Corporation S.A) – are paid.

8. TAP Certificate: Certified copies of the topographical plan, the site plan , the sections, and the floor plans submitted along with the building permit file, which are kept in the archive of the competent planning authority office.

 

property tranfer supporting documents

 

1. City plan registration certificate: if the property is located in an area included in a city plan in accordance to the L.1337/1983 and the implementing act was ratified after the 24-11-1994 or hasn't been ratified yet, the property owner after acquiring the property, must submit a declaration to the technical department of the municipality, along with all the justification documents proving his ownership on the specific property. Consequently, in case he wishes to sell this property, he has to apply for a certificate at the aforementioned department proving the submission of this declaration.

2. City plan fees statement: if the selling property has been included in the city plan according to the law 1337/1983 and the implementation act has been ratified, regardless of the implementation time, the property owner has to provide a certificate that his property has no debts to the municipality deriving of its inclusion to the city plan.

3. Property tax certificate: a certificate granted to the property owner by the competent tax authority to prove that his selling property has been included in the declaration of his real property for the last five years and that no property tax is due for this property for the same years. In order to issue the certificate and properly use it at the contract of sale, it is necessary that all information of the selling property is identical with the one declared in the relevant tax declarations, otherwise previous correction is required. If urban legalization procedure has taken place the added legalized s.m. should also be included in the corresponding certificate for the years following the legalization.

4. Inheritance/Donation/Parental donation tax certificate: Certificate granted to the property owner by the tax authority of the testator, the donor or the parent that there is no inheritance, donation or parental donation tax due. It is required when the deed of the seller is an inheritance, a donation or a parental donation accordingly.

5. Certificate of tax clearance:Certificate granted to the property owner by the competent tax authority proving he has no debts to any public authority or organisation. Basically issued through the website of the Ministry of Finance (www.gsis.gr) with the help of the owner's accountant. In case of debts due, which block the provision of the certificate, the owner should contact the tax office and apply for a tax clearance certificate is issued on condition that the amount of the debt is withheld by the notary out of the sale price after the contract of sale (it's understood that the amount withheld should be lower than the sale price).

6. Energy performance certificate: A document recognized by the Ministry of Environment which is issued by the energy auditor and reflects the energy efficiency of the building, classified in energy class (A+ to H), while the auditor lists his suggestions for improving the energy efficiency of the building. It is required for all buildings over a total surface of 50 s.m.

7. Engineer’s Certificate according to L.4178/2013 that the property is not built or that the existing building and its use is in accordance with the building permit or (in case illegal constructions or uses have been installed in the plot) that all illegal constructions or uses have been settled. The engineer's certificate should be accompanied by a topographical diagram based on the state coordinates system E.G.S.A.'87. In case legalised constructions or uses, on addition to the above, a certificate of completion of the legalization process is required and the engineer’s drawings as well in which the illegalities are reflected.

8. Building allowance certificate: In case of a non-built land, it is possible to apply to the competent building authority of the location of the property in order to get a safe certification with the building terms applied, and the plot classification as building land.

9. Certificate of insurance clearance: it is required if the seller is or was a natural person liable to pay insurance contributions to IKA, a legal entity of any kind, or a member of a company, a manager in a Ltd., or an executive director in a SA, or if a building permit has been issued in his name (not necessarily referring to the selling property) within the last decade before the sale contract.

10. Agricultural water statement: If the property is located within an irrigation network a certificate is required confirming no irrigation fees are due. It applies only to properties situated outside settlement limits (agricultural plot) built or not.

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